Executive Assistant

JOB SUMMARY: This role serves as an executive assistant for the CEO and Executive Management Team. JOB DUTIES AND ESSENTIAL FUNCTIONS: - Responsible for administrative support to the CEO and Executive Management Team. - Manage the CEO’s calendar by scheduling and coordinating meetings and travel arrangements. - Facilitate Board, EMT, leadership, management and all employee meetings including the preparation of necessary resources, definition of the agenda, compiling all appropriate documentation, and tracking / follow up of open issues. - Manage monthly executive reports, financial reviews, scorecards and other key performance indicators. - Improve CEO efficiency by reading, researching, and routing correspondence; drafting communication and documents; collecting and analyzing information; initiating telecommunications. - Lead continuous improvement and/or new process development projects as assigned by the Executive Management Team. - Publish the Metal Edge (company newsletter) 3-4 times per year. - Oversee the corporate Giving Back committee including the management of the annual budget, development of community outreach strategies and alignment with associated organizations, validation of projects and expenses, manage internal and external communication regarding activities, and track program performance metrics. - Oversee the Chaplaincy program including the implementation into new sites. Interface with Corporate - Chaplains of America on any necessary issues and monitor the effectiveness of the program. - Execute strategies to promote a positive work environment and maintain high morale. Coordinate the site family events such as Christmas party, family picnic, etc. - Requires business travel of 2-3 days per quarter on average. MINIMUM QUALIFICATIONS: - Bachelor Degree in related field and five years of relevant work experience, or equivalent combination of - Commitment to the company Mission and Values - Organizational and Time Management: Able to autonomously manage multiple tasks in changing environments to regularly meet commitments. - Interpersonal Skills: Ability to deal with various levels of the organization. Ability to positively influence the work of others through effective communication and attitude. Ability to use assertiveness adapted to the situation and / or person. - Communication: Identifies and understands key information with an ability to transfer it (written or oral) to others in a clear and efficient way. Proven ability to maintain confidence and protect operations by keeping sensitive information confidential. - Team Player: Ability to organize his/her work within a team environment. Ability to work effectively in collaboration with diverse groups of people. Willingness to help others whenever needed. Establishes a professional work relationship with all levels of the organization. Promotes team interests over the individual interest for the benefit of company objectives. - Problem Solving / Continuous Improvement: Able to assess situations, identify causes, develop solutions and systemically implement. - Computer skills are required including proficiency in Microsoft Office products. - Energetic and enthusiastic with a servant leadership approach. SUPERVISORY RESPONSIBILITIES: None