Program Coordinator, the Momentary

The Momentary is a venue for the music, art, and food of our time; and a catalyst for creativity and economic vitality. An extension to Crystal Bridges, the Momentary is a ‘living room’ where community gathers to be inspired, connected, and joyful. Job Description: Position Title: Program Coordinator, MO FLSA Classification: Non-Exempt Department: The Momentary Reports to: Event Alignment Manager Date Reviewed: 06.02.2026 About Crystal Bridges & The Momentary: Crystal Bridges is a museum of American art located in Bentonville, Arkansas. We explore the unfolding story of America by actively collecting, exhibiting, interpreting, and preserving outstanding works that illuminate the American heritage and artistic possibilities. Founded by Alice Walton in 2005, the museum opened in 2011 and is a public, non-profit charitable organization with free admission. The Momentary is a contemporary art space that opened to the public on February 22, 2020, in downtown Bentonville, Arkansas. The Momentary is a venue for the music, art, and food of our time, and a catalyst for creativity and economic vitality. An extension to Crystal Bridges, the Momentary is a ‘living room’ where community gathers to be inspired, connected, and joyful. You belong here: make the most of this moment. Position Summary: The Momentary Program Coordinator: Coordinates supplier onboarding, contract execution, payment processing, and cross-functional workflow management to ensure artists, agencies, and internal stakeholders meet all requirements and deadlines. The ideal Program Coordinator works collaboratively with a passion for contemporary visual and performing arts, music, food, and community. They will play a pivotal role in supporting the Event Alignment Manager in the seamless execution of various curatorial projects and administrative tasks. This multifaceted position requires a detail-oriented individual with excellent organizational and communication skills, coupled with a passion for the arts and cultural initiatives. The Program Coordinator regularly performs administrative tasks that are complex in nature and require considerable discretion and confidentiality. The Coordinator must be consistently professional, approachable, proactive, and able to organize and balance multiple tasks. Regularly, the Coordinator will be responsible for working across multiple, overlapping timelines and ensuring all external and inter-departmental communications are clear, timely, and documented. Principal Responsibilities: - Assists curatorial departments with financial needs including but not limited to completing multiple monthly expense reports, processing invoices and employee reimbursements - Maintains Momentus input, scheduling, and updates for Artist in Residencies - Perform a wide variety of administrative duties as required to support project completion - Organizing and maintaining reports, contracts, invoices, and other files for documentation and easy access - Assists Curators and Event Alignment Manager with project tracking - Planning and attending meetings, taking minutes as needed Additional Responsibilities: - Answers inquiries in a prompt, professional manner - Ensures all inter-departmental communications are clear, timely, helpful, and documented - Provides suggestions to improve processes - Keeps supervisor informed as to any issues or changes in project scope - Makes suggestions for keeping projects under or on budget - Helps foster team creativity, collegiality, timeliness, and mutual respect, to create experiences that engage and delight guests - Generates and contributes solutions as challenges appear - Drive museum vehicles when needed - Performs other duties as assigned Qualifications and Skills: Education, Training, Traits: - Working knowledge of nonprofit business operations, financial administration, invoicing and payment processes, tax documentation, regulatory compliance, and process coordination. - Knowledge of Performing Arts including music, theater, dance, performance art desirable - Experience with (or the ability to learn) specialized software systems is required, including Workday and Momentus - Ability to work independently, as well as within a team - Ability to understand and maintain the highest levels of confidentiality and discretion Work Experience: - Minimum two years demonstrated project coordination experience in any field (tracking budgets, developing and tracking schedules, organizing and leading meetings, coordinating people), is required - Minimum two years’ work experience coordinating projects in a museum, gallery, performance venue, residency or related environment, is preferred Skills and Abilities: - Highly organized and detail-oriented - Professional and approachable, with excellent communication, organizational and interpersonal skills - Ability to work independently, and facilitate teams of diverse personalities - Willingness to work weekends and evenings, and adjust hours, as required Desirable Qualifications: - Proficient in Microsoft Office applications: Word, Excel, Access, PowerPoint, Project, One Note, and Microsoft Teams - Proven experience and success in project coordination and in meeting deadlines within fast-paced working environments Licenses and Certifications: - Valid U.S. Driver’s License preferred Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - Physical demands: Occasionally, while performing the duties of this job, the employee may be required to travel independently regionally and in communities served. In the work environment described below, position requires working at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination. Vision abilities required by the job include close and distant vision. The person in this position will require the capability to move and be present onsite for extended periods of time during all phases of bump in, tech, rehearsal, presentation and bump out, and be able to navigate through the different Museum buildings and on the trails and grounds. When working in public spaces and performing arts venues, physical stamina is needed to lift and carry supplies, and at times, assist with other presentation related elements. - Work Environment: Work will be performed in an office environment, performance venues, museum spaces, and outdoors. When not in the office, the employee will be spending extensive amounts of time in the Museum buildings, grounds, and performance spaces. The noise level in the Museum work environment is usually low to moderate. Outdoor work will include walking the museum’s trails in a variety of weather conditions, and occasionally at night. All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States. Crystal Bridges is an equal opportunity employer committed to building and maintaining a workplace that is free of discrimination and harassment of any kind. We encourage all qualified applicants to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.