About This Role
Job Details:
Job Summary
This position provides accounting and clerical support to the Finance and Accounting Department, with a primary focus on Accounts Payable operations. Responsibilities include processing accounts payable transactions, maintaining vendor accounts and documentation, supporting payment processing activities, preparing required reports, and assisting with issue resolution related to the purchase-to-pay (P2P) process. The role requires strong attention to detail, the ability to manage recurring deadlines, and effective communication with internal teams and external vendors.
Key Responsibilities
- Process accounts payable invoices accurately and timely in SAP, ensuring appropriate coding, required approvals, and compliance with company policies.
- Review and support invoice processing through SAP Concur.
- Maintain recurring spreadsheets, logs, and supporting documentation used to track accounts payable activity and support management review.
- Research, track, and assist in resolving routine invoice discrepancies, blocked invoices, and payment-related issues by coordinating with internal departments and vendors.
- Escalate issues that cannot be fully resolved at this level to the appropriate individual.
- Respond promptly to vendor inquiries regarding invoices, payments, and account status.
- Support audits and internal requests by gathering and providing documentation related to accounts payable transactions and processes.
- Maintain records in accordance with internal control and retention requirements.
- Deliver timely and professional customer service while meeting recurring deadlines.
- Contribute to process improvements within the accounts payable function by identifying inefficiencies and offering suggestions under general supervision.
- Perform other duties as assigned.
Difficulty of Duties
Work is varied and requires careful interpretation of information from multiple sources, strong attention to detail, and the ability to maintain confidentiality. The role requires sound judgment in setting priorities, evaluating results, coordinating with others, and completing tasks accurately in a fast-paced environment. The successful candidate must be able to manage multiple deadlines, adapt to changing workloads throughout the accounting period, and communicate effectively with a variety of internal and external stakeholders.
Requirements
Education:
- High School diploma or equivalent required.
Experience:
- Five (5) or more years of relevant experience preferred.
Computer Skills:
- Intermediate computer skills required, including proficiency in the full Microsoft Office suite (with emphasis on Excel).
- Experience with SAP and SAP Concur preferred.
Relocation Assistance Eligible:
No
Work Shift:
1ST SHIFT (United States of America)
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