Executive Administrative Assistant

POSITION TITLE: District Administration- Executive Administrative Assistant

REPORTS TO: Assistant Superintendent

TERMS OF EMPLOYMENT: 240 contract with benefits according to Siloam Springs

School Board policies

LOCATION: Siloam Springs School District-Central Office

QUALIFICATIONS:

• High school diploma

• Experience working in a professional office setting

• Strong technology skills

• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time

• Self-starter; able to work independently; organized

• Effective verbal and written communication skills

• Strong telephone and interpersonal communication skills

• Experience with eSchool, and eFinance is desired, but not required

• Experience with CentrySuite is desirable, but not required

• Professional interactions with staff, parents and community members

• Ability to work as a contributing and flexible team member

ESSENTIAL JOB FUNCTIONS:

• Provides comprehensive administrative support to multiple district administrators

• Organize and manage event logistics including registration, invoicing, and catering

• Procure, serve and reset break room for district board meetings and other functions

• Prepares official correspondence including form letters, emails, reports and other materials

• Maintain inventory of office supplies, snacks and materials to support professional development programs and events

• Reconcile PCard transactions through CentreSuite for District Administration and Instructional Coaches

• Ensure accurate coding, documentation and timely expense reporting and tracking

• Utilizes computer programs, pulls data, designs and creates forms, spreadsheets, graphics, database and procedures for information management

• Answers and directs communications for District Administration

• Schedules appointments, maintains multiple calendars for appointments and activities, and performs other administrative and diverse clerical duties

• Assists in the research, scheduling, ordering and tracking of materials and supplies

• Accepts professional job-focused feedback when needed

• Works to deliver and meet district, state and federal timelines and deadlines

• Communicates clearly and effectively

OTHER JOB FUNCTIONS:

• Maintains confidentiality

• Attends meetings and training as directed

• Presents and communicates in a professional manner

• Works additional hours or overtime as directed

• Other duties as assigned by the Assistant Superintendent